May 28, 2019 Cabin Meeting Minutes

Those present: Carol and Gordon Madsen, Diane and Mark Ebert, Rosalyn Drage, Kent and Sue Cornwall 1 Family News 1.1 Bonnie Henderson’s 100 birthday will be September 14 . Rosalyn will send out the address so we can all send birthday cards. Phone calls are not recommended. Bonnie is reported to be doing quite well physically. (Rosalyn) 1.2 Gordon recently celebrated his 90 Birthday. 2 Cabin Finances & Pines Ranch Business 2.1 Budget: Expenses and income for 2018 was reviewed. Budget for 2019 was discussed and $1,500.00 per each of the 4 active families was agreed to. 2.2 Mattresses: The check has not been cashed for the mattress reimbursement in 2018. Reps unanimously approved cutting a second check to Cherie with encouragement to deposit it. Rave reviews and appreciation was expressed for the new mattresses and efforts of Cherie’s family to get rid of the old and install the new. Kent went over Cherie’s review questionnaire with the reps which had been left at the cabin to record any comments about the new mattresses. All reports were that things were comfortably great. (Sue) 2.3 Pines Work Hours: Need to find out the work day hours already put in from the J.S. Cornwall cabin. Projects around personal cabins can be recorded. The recording log is in the Ranch Shed. Check with Emily regarding current hours. (Carol) 2.4 All Terrain Vehicles - Clarification was given about where you can ride all-terrain vehicles on the Ranch property. The following was received from the Pines Ranch President in 2018 Four wheelers, Razors and other ATV’s cannot be used anywhere on Ranch property. These type of vehicles must remain on the trailer if on Ranch Property. Additionally, camping trailers are not permitted to be parked for use or stored at the cross roads for any reason. If used for cabin overflow trailers must be parked at your cabin site. Violators of this policy will also be fined in accordance with the Ranch bylaws 2.5 Water Service Pipe Replacement: All were reminded that the Ranch will be replacing water lines so the entire system will be shut down and there will be no running water September 9-14. 3 Cabin Needs & Improvements 3.1 FIREPIT - Discussion was held as to the requirements put forth in the Pines Ranch Meetings for open fires. It was determined that there would be no fires for the rest of 2019 . Gordon will check with the Summit County Fire Marshall about the J.S. Cornwall cabin conditions and needs to allow open fires at the fire ring. It was noted that recently the existing fire pit was dug down a couple of feet. CAUTION: The pit now poses a hazard for falling into it and a danger for children who like to walk on the fire ring stones. The existing stone ring will likely fail due to the undercutting. Normally a recessed fire pit is bowl shaped with sloping sides to inhibit the chance of the sides of the pit collapsing. There is now the risk with rain and snow of the collapse of the pit. (Note: Carter offered that his fire pit is lined with the cut off end of an old propane tank. It is large and sturdy - but needs holes drilled in the bottom with gravel under for drainage.) (Gordon) 3.2 LANDSCAPING - Discussion about beautifying the outside of the cabin. It was suggested that there be some trimming to allow view of the river from the dining room and n/e corner of the cabin. (Kent made good headway with his visit.) 3.3 SLATE ENTRY PATH - The slate stones to the back door need to be reset. The pine tree roots and age have made the path very uneven. Maybe this can be a J.S. Cornwall Family Work Project. Discussion was held on extending the stone to where the grass does not grow. What will be needed is to remove all the stones, grade down the tree roots, place an inch or two of sand and relay the stones. It was noted that the water hose real is discarded. 3.4 SIGNAGE - Thank you to Rosalyn for getting the sign completed at the gate of the J.S. Cornwall Cabin. A sign and address is still needed at the crossroads to the J.S. Cornwall/Lewis lane. (Rosalyn) 3.5 QUILTS - Carol brought up the need for purging some of the old quilts. The quilt closet has become somewhat unmanageable. Each family uses some of the quilts for different reasons. A request was from the Kent Cornwalls that no handmade quilts should be thrown away - they would love to give them a home if need be. Maybe each family can indicate which quilts they feel are not of value at the cabin any more and at the end of the season an inventory will be taken to what is generally agreed as excess. (Each Family & Carol) 3.6 LAMPSHADE - The removed living room lampshade nearest the front door has not been found. Kent was asked to do a last thorough check this past week. Several family members have looked for the past several months for a possible replacement but have not been successful. Rosalyn will be looking for a new shade as she thinks she has a source. (Rosalyn) 3.7 RAFTERS - TERMITES - Check to see if there are any new termite signs in the attic space at the top of the stairs. No signs have been noted since 3 past treatments. Gordon asked Kent to check. (Kent - Completed) 3.8 OLD REFRIGERATOR - There was discussion of what to do with the old refrigerator. It has been determined that a washing machine will be not feasible to maintain with a non-winterized cabin subject to freezing. The old refrigerator is not be be repaired. A vote was taken to replace the old refrigerator with a new one to fit to the space. Cabinets to match the kitchen cabinets are proposed above for storage of paper goods and tools. (Kent) Dismantling of the side walls of the alcovewill be investigated in order to remove the old fridge. (Ebert) CLOTHESLINE - With the decision to not pursue a washer and dryer it was proposed to put in a retractable clothesline outside. (Kent) 3.9 ELECTRICAL PANEL - It was voted on that the first upgrade to the electrical system be the installation of a main breaker panel. An estimate for the work should be obtained. When the main breaker is in place then work can be done on other parts of the electrical system like removing the heaters, semi-permanent lamp cords and further upgrades. 3.10 FIRE EXTINGUISHERS - Two new fire extinguishers arrived at the cabin recently. They need to be hung and the information of where the extinguishers are located is to be distributed to each family. (Kent installed the new extinguishers - 1) Downstairs on the stair post facing the fireplace wood box, 2) Upstairs on the backside of the chimney.) (Kent - Completed) 3.11 BEDDING - Great, great, great thanks to Cherie Alvord for the immense work of replacing the mattresses, and to her family to hauling out the old mattresses, cleaning under the new mattresses and then getting everything so beautiful. It was noted that Cherie also replaced all the bedding for the crib. Cherie’s proposal to replace the bedding on the double and queen units in the west bedroom with sets to match the new crib bunting was presented and voted upon. Unanimous - yea votes. Cherie is requested to send the receipts to Carol for reimbursement. (Cherie) 3.12 LP GAS - Kent set up with Utah LP Gas for them to top off the gas every summer to save some money with summer gas rates and avoid the emergency of an empty tank. Each year the cabin uses 60% - 70% of the tank. (Kent - Completed) 3.13 RAIL FENCE POSTS - Gordon noted that the fence post on the north side of the chain link gate has rotted clear through at ground level and needs to be replaced. Closer inspection revealed that the post on the opposite end of the rail fence was rotted clear through as well. (Kent - Completed) (In visiting with Carter Cornwall early in the week of July 29, Carter offered some logs for fire wood he stacked out near the ranch sheds. Carter has taken it upon himself, with his son to clear logging roads up the mountainside for fire fighter access. Due to the pine tree die-off the old logging roads are a tangle of hundreds of 'pick-up-sticks' of pine logs. It was noticed the logs Carter had brought down, were about 4 ft. long and there for the taking. With the need in mind to replace the JS Cornwall fence posts Carter was asked if he would cut some about 6'-7' long, 8" in diameter. Next day Carter arrived at the JSC cabin with his chain saw and 4 wheel drive truck. High up the logging road a few fallen trees were cleared which included a proper size for JSC fence posts. The next few days Carter assisted to replace the two bad posts. (The center post is solid, tho' it may be wished it had been replaced as it looks a bit old and weathered now.) It was decided to keep the rails as they are relatively easy to replace when the time comes. . No one has a better cousin - and Pines Ranch helper - than Carter.) Addendum Items Noted Post Cabin Meeting: 3.14 LEATHER CHAIR - The back caster is broken on the leather chair. It appears to have been replaced before with a plastic replacement caster that is now broken. The new replacement caster should be the brass ball type to match the rest. (Kent has a couple of sets of the brass wheels to match the existing. If someone does another temp. replacement let Kent know and he will get his caster(s) to the cabin with another family member.) 3.15 DINING TABLE BENCH FINISH - Something has been put on the bench tops that has ruined the finish making them very dull and blotchy. The table top refinish looks great. Could we request that whoever did the table top or knows the product and process let that be known and it would be well to have them do or help with the benches. 3.16 KITCHEN SHEET VINYL - There is a seam lifting in the flooring in front of the range. Caution is in order until it can be repaired. If the edge is caught and the sheet vinyl is ripped or damaged that is a very big repair, or even replacement job. 3.17 OUT HOUSE - During the week of July 29 there was one day (of heavy use) that the toilet flushed a little slow (by the next day it was fine). To take some load off the indoor facility the path was cleared to the Out House and the interior of the Out House facility was cleaned. It now seems quite usable except that, can we say, it is "full". Who knows what is to be done with a "full" Out House. Perhaps an old-timer can give some directions?? SEPTIC TANK - All users will need to keep an eye on the waste system. If the septic tank needs to be pumped (as they do occasionally) we should be prepared to do this. There may be contact information to the local company that offers this service in the binder at the cabin. Information is needed (from?) about where the septic tank access is located. 3.18 SHED RE-SET - It is recommended that new girders be placed under the shed. It appears there are currently 3) 4 x 4 girders currently which rest on concrete piers. The recommendation is to replace the 4 x 4s with 4 x 6 pressure treated members. At the same time dig out the up-hill side of the shed where soil has built up against the siding. Carter Cornwall offered his jacks, which he keeps at his place, and offered to help with the project. 3.19 SHED STOOP: The cinder blocks which form the stoop at the door to shed have deteriorated and there needs to be a replacement. A “classy” replacement would be to get a very large, thick slate stone to match the slate entry path. 3.20 DINNER BELL - The electrical dinner bell on the shed now works. The remote control is rehung higher on the wall by the back door (with an extra battery). Tape on the remote leaves exposed only the buttons which operate the bell. (Kent - Completed) 3.21 STAIR CARPET TREADS - The stepping edge of the stair carpet treads have stretched and deformed over the years and appear to be about ready to fray and come apart on a few steps. A means to get a little more life out of the carpet treads - which match the floor sheet carpet - is to pull up the carpet treads and rotate them so the worn edge is at the back of the tread and a “new” bound side provides a new stepping edge. Staple the rotated carpet pieces securely in place. (Kent - Completed) 3.22 OUTSIDE WOOD BOX - The plywood backing on the small lid on the wood box has been replaced. The previous particle board had weathered and broken. Thanks to the Dave Cornwalls who cut, split and stocked the wood boxes full. Dave also supplied a new splitting maul. (Kent - Completed) 3.23 JIG SAW - Shirl's old Craftman classic stainless steel jigsaw has been donated to the cabin. It is stored above the 2nd fridge in the drill box. (Shirl Cornwalls - Completed) 4 Cabin Management 4.1 TRUST - Things are progressing with the Trust. Howie has had discussion with and received some requested changes from Lissy & Cherie. Once Howie provides the proposed changes there will be a decision of what to do next. Kent is to inquire of Cherie/Lissy what the plan/expectations are to move forward. (Kent) 4.2 CABIN RULES OF USE - It was discussed that once the Trust is in place it would be well to review the published 30 year old Rules of Use and Management and update them. Issues such as pets inside the cabin will be reviewed and rules established. (Reps)

The Pines Ranch address is no longer 6500 E Weber Canyon Road, the number has been changed to 6744. Some sources show Oakley, 84055 as the city/zip, some show Kamas, 84036. I sent feedback to Google Maps about the discrepancy. But as long as you give visitors the new 6744 street address, they'll find it with most GPS, if they have GPS service in the canyon! Every cabin in Pines Ranch has been given an address too. Our cabin address is: 6991 Pines Ranch, Oakley or Kamas... Each cabin has an address sign posted near front of property. According to Summit County Services, this change is for utility billing and emergency access.

Subject: Couple of Items - Trespassing Signs and Beaver Traps Date: Mon, 30 Jul 2018 From: Cardall, Craig @ Salt Lake City <Craig.Cardall@cbre.com> To: Pines Ranch Shareholders: I hope all of you have had a chance to enjoy the Ranch this summer. I just came down from the mountain Saturday and had an enjoyable couple of days. I wanted to send a quick email to make you all aware of a couple of recent happenings. Some of you may be aware, but we have been dealing with a beaver issue on the east end of the ranch for a couple of years. The beavers have constructed a couple of dams on our property near the upper Cornwall cabin, as well as on the land directly east of the ranch. I have been informed that several traps, each marked with a red flag, have been placed on the property to the east by a licensed beaver trapper. The traps are expected to be in place for several months. Additionally, please do not try and resolve the beaver issue on your own. Destroying the beaver dams and lodge without removing the beavers will only result in the further loss of the small trees along the river. Please share this information with those who intend to use your cabin as the traps can be dangerous for pets, and ask that they do not cross over into the neighboring property to the east. I also have been asked to remind everyone that “No Trespassing Signs” are not to be removed from the fences for any reason. This includes removing a sign to any neighboring properties. Removal of a sign is against the law. Several signs have been removed on the east end of the ranch and the neighbors have asked that we send a friendly reminder to each of you regarding this concern. Please share this information with anyone who will be visiting the ranch. Thanks, Craig L. Cardall,   Pines Ranch Board President  801-707-1892